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Snowmobile and ATV/UTV Law Enforcement Patrol. Manual - part 3

Snowmobile and ATV/UTV Law Enforcement Patrol Manual

Travel, Materials and Supplies Schedule Form 8700-062

- All items listed must be

documented with a receipt, voucher or invoice. Documentation must show vendor, date of purchase, purchase price

and a description of the item. Vouchers must be authorized and signed by the proper local officials and have

been paid during that year of patrol operation. Reimbursement is restricted to items purchased for patrol

enforcement purposes. The primary consideration is how the item is to be used, since the same item may or may

not be reimbursable depending on its use in the enforcement of ss. 350 and 23.33, Stats., and any administrative

rules and ordinances enacted. Those items used for other purposes along with fundable purposes will be prorated

based on time of use in each area.

It is a good business practice to contact your Recreational Safety Warden before purchasing items not authorized

below.

Reimbursable Expense Items Under $2,500

Non-Reimbursable Items

• DNR Safety Education Course Student Fees for Patrol

Officers

• Equipment Rental Fees

• First Aid Kits

• Flash Lights and Spot Lights

• Gas and Oil for ATV, UTV, and snowmobile only

• Helmets, Goggles, Riding Gear, Uniforms, Gloves

• Insurance for ATVs, UTVs, and snowmobiles. Workers

compensation and liability insurance should be

included in the Fringe Benefit Rate

• Loading Ramps

• Maintenance and Repairs Labor

• Mileage-for patrol and trailering. Use the mileage

rate approved by Federal Internal Revenue Service.

• PBTs

• Personal Flotation Devices (PFDs), Float Coats/Ice

Rider

• Radar Units

• Radio Equipment

• Radio Service Repairs

• Sirens and Emergency Lights

• Sound Meters

• Storage

• Storage Bags/Boxes

• Student fees for officers completing mandatory ATV

and Snowmobile Safety Education Training

• Trailer Hitches

• Training: must have Recreational Safety Warden’s

prior approval to receive reimbursement for any

training other than annual patrol training

• Travel: reimbursement of registration fees, lodging,

meals, and transportation to attend Safety

Certification for Patrol Officer, DNR training sessions

and other DNR-Authorized Training

• Tools - limited to a small kit for

maintenance/emergencies

• Uniforms for patrol related activities.

• Accounting fees

• All outside training not approved by RSW.

• Ammunition, duty gear, officer id cards

• Any DOJ related recertification training.

• Attorney Fees

• Background Investigation Expenses

• Body cameras

• Body recovery kits

• Costs associated with signs stating local or state

regulations.

• Cell phones, accessories or monthly service fees

outside of the patrol season.

• Computers, Tablets, Computer software

• Drug Screening for employees

• Motor Vehicle repair

• Officer Duty Gear

• Re-Certification ammo

• Rifles/Shotguns

• Rifles/Gun Racks for ATVs, UTVs, or snowmobiles

• Tazers

• Training to meet the requirements of annual

recertification is not reimbursable unless it is pre-

approved by the Recreational Safety Warden.

• Video microphones

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Snowmobile and ATV/UTV Law Enforcement Patrol Manual

If you have any questions on reimbursement, consult your Recreational Safety Warden before purchasing.

Depreciation Schedule Form 8700-063 or 063A

– Purchase of capital equipment shall be

pre-approved by the Department. Depreciation shall be calculated at the rate of 20% annually for each new

item of capital equipment for which the cost is $2,500 or greater. All costs of repairs $2,500 or greater to an

item of capital equipment shall be reimbursed on a 20% per year straight line depreciation schedule. All

reportable items must be actually paid for during the patrol year (May 1 to April 30) to be included. This form

doubles as an Inventory Record. Items should remain on this form until sold. Capital items to be depreciated

include:

• All-terrain vehicles and utility-terrain vehicles - maximum allowable claim is $10,000 per each ATV or

UTV. A patrol may not file a claim for more than two machines at any one given time.

•  Snowmobiles
•  Trailers
•  Repairs to Capital Items

Reimbursable Capital Items: $2,500 or greater - Must have Recreational Safety Warden’s prior approval before
purchasing capital items.

Under the straight-line depreciation method established, the patrol’s depreciation expense is incurred each
year. Accordingly, depreciation from prior years would not be a patrol expense for the preceding year. Under

NR 50.12(3)(d), NR 50.125(2)(d), NR 50.13(4)(d), the patrols submit forms covering the patrol expense for the
preceding 12-month period/calendar year.

Due to Generally Accepted Accounting Principles, if a patrol submits a claim that does not meet the minimum
eligibility requirements, they lose a year on their depreciation schedule and the “lost” year of depreciation cannot

be claimed on any subsequent claims. In addition, if the patrol does not submit a claim, they also lose that year on
the depreciation schedule and cannot claim that amount on any subsequent claims.

Record of Violations Form 8700-064 or 064A

- Patrols will maintain the Record of

Violations for each citation issued. It is suggested that patrols keep copies of citations in chronological order in one

file.

A Department representative may check with the municipality to determine that all convictions of state violations as

shown by fines collected have been reported on Form 4100-70B (Report of Disposition).

Patrols writing citations through municipal court must send a copy of the citation to the Recreational Safety Warden
once it has been adjudicated. Citations are reviewed and entered into the Department’s citations database.

Patrols must keep copies of their adjudicated citations to supplement patrol audit records and must be available in

chronological order for review upon request.

Citation issued in TraCS on a DNR Citation through Circuit Court

• Citation including disposition is uploaded to the DNR Citation System. No additional data entry

needed.

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Snowmobile and ATV/UTV Law Enforcement Patrol Manual

Citation issued in TraCS on a DNR Citation through Municipal Court

•  Citation is auto-uploaded to the DNR Citation System
•  Patrol agency must mail the disposition, which is then entered by DNR staff
•  Disposition entry is not automated as we do not have an interface with municipal courts.

Citation issued as a Non Traffic Citation in TraCS

• Patrol agency must mail the citation and disposition to DNR which is then entered by DNR staff.
• Patrol agency must complete the Violation Disposition Record, Form 4100-004 (R 6/15) that

follows the format of the Natural Resources Citation which will enable the DNR staff to enter the

appropriate offense codes and violations.

Citation issued on Paper Conservation Citation or Ordinance Ticket

• If written on a paper Natural Resources Citation, the Patrol agency must mail the citation and

disposition to DNR which is then entered by Hotline staff.

• If written on a paper Ordinance Ticket, the patrol agency must complete the Violation Disposition

Record, Form 4100-004 (R 6/15) that follows the format of the Natural Resources Citation which
will enable the DNR staff to enter the appropriate offense codes and violations.

CCAP - We do not have an interface with CCAP, so the patrol would have to mail the citation and disposition
to DNR which is entered by WDNR Hotline staff.

Mail Citations to: Snowmobile/ATV Citations, LE-8, 101 S. Webster Street, PO Box 7921, Madison, WI

53707-7921

AUDIT OF SNOWMOBILE / ATV PATROLS

Before state aid is disbursed, authorized snowmobile and ATV patrols are audited by DNR staff. Audits take

place between June and September for the previous year's activity. The purpose of the audit is to determine net

costs which qualify for state aid, determine compliance with statutes and administrative codes, and to guide patrol

activities to desired goals.

DNR Audit Materials -

The following materials are necessary during a patrol audit.

1.  Snowmobile or ATV Patrol State Aid Application - Form 8700-60(A)
2.  Salary Schedule - Form 8700-061 or 061A
3.  Travel, Materials and Supplies Schedule - Form 8700-062 including receipts, vouchers or invoices for

all expenses

4. Depreciation Schedule - Form 8700-063 or 063A

5. Record of Violations - Form 8700-064 or 064A

6. Notice of Intent to Patrol (Copy is fine) - Form 8700-059 or 059A

7. Enforcement Patrol Daily Logs - Form 8700-89

8. Enforcement Patrol Monthly Reports - Form 8700-90
9. Natural Resources Citation (non-criminal) - Form 4100-70B

10. Criminal Violation Disposition Record - Form 4100-4
11. All ordinances the patrol is enforcing

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Snowmobile and ATV/UTV Law Enforcement Patrol Manual

12. Listing of officers who have patrolled and proof that they were certified law enforcement officers by

the end of the calendar year in which they patrolled.

13. Any other patrol related materials requested by the Recreational Safety Warden or Department.

Types of Audits

• Desk Audit - At a minimum, each patrol will receive a desk audit every year. This will involve an inspection

of the patrol's State Aid Application packet sent to the Recreational Safety Warden.

• Physical Audit - All new patrols will be physically audited the first two patrol years. Patrols will not go

without a physical audit for more than 3 years. Physical audits are recommended at all times unless

extenuating circumstances are present.

• Physical Inventory Audit - This is a physical inspection of all patrol equipment. Claims of $25,000 or more

are subject to a physical inventory audit at the discretion of the Recreational Safety Warden.

Any errors in the application will be discussed with local officials at the time of the audit. The auditor will keep a

copy of the application and complete a letter of transmittal to the municipality. In this letter any corrections are

explained and the amount due the applicant is shown.

During all audits the patrol representative and the Department auditors shall discuss the patrol's operations. The

Recreational Safety Warden will follow up this discussion with a letter to the patrol representative covering any

verbal agreements and pertinent information discussed. This letter will include any suggestions or ideas the

auditors and patrol representative agree on to improve the operating procedures of the patrol. In this letter, any

corrections are explained.

DENIAL OF CLAIM

State Statutes provide that all applications must be received by the Department no later than June 1 to be audited

for payment. In accordance with the statutory requirements and an Attorney General's opinion, claims which are

submitted after this date cannot be processed for payment. However, all claims must be audited, even if the claim

is denied. In addition to a specific listing of the reasons for any denial, the following appeal rights will be included

in the denials of claims.

• Statement of Appeal Rights - For judicial review of a decision pursuant to ss. 227.52 and 227.53, Wis.

Stats., you have 30 days after the decision is mailed, or otherwise served by the Department, to file your

petition with the appropriate circuit court and serve the petition on the Department. Such a petition for

judicial review shall name the Department of Natural Resources as the respondent. To request a contested

case hearing pursuant to s. 227.42, Wis. Stats., you have 30 days after the decision is mailed, or

otherwise served by the Department, to serve a petition for hearing on the Secretary of the Department of

Natural Resources. The filing of a request for a contested case hearing is not a prerequisite for judicial

review and does not extend the 30-day period for filing a petition for judicial review.

SNOWMOBILE / ATV INCIDENTS

Reporting an ATV crash incident

An ATV crash incident is any incident (regardless of the number of vehicles involved) that results in a fatality or an

injury that requires medical treatment by a physician.

Wisconsin law requires every ATV operator involved in a crash incident to report the incident without delay to law

enforcement officials. In addition, within 10 days of the incident, the operator must submit a written

Operator

Incident Report

to the Department of Natural Resources.

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